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MySF Administrator
Group: Administrators
Last Login: 4/11/2010 3:24:01 PM
Posts: 464,
Visits: 633
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There have been a few enquiries with questions about how to change the text and dates displayed in notes to accounts. Specifically, users have reported that the notes to accounts displays a revaluation date of 30th of June 2003, even though the true date is 30th of June 2007.
We had previously responded to these queries by stating that we will fix this issue as part of an upcoming update.
It now appears that it is possible to change any and all parts of the notes to accounts, though the method is not obvious.
Example.
Please follow these steps to change the date displayed in note "N03 Asset Valuations":
1. - Go to System Setup > Notes to Accounts
2. - Select the 'Versions' tab
3. - Select Version 1 (or the version that is currently set for use)
4. - Make sure that the 'Use this version as the fund's account notes' box is ticked
5. - Select '3 Asset Valuations' from the list of notes in the lower left hand area.
6. - Click on the blue 'Define text' link. You should see a small window pop up.
7. - Change the text, including the dates, and click on Save in the bottom left hand corner. This will also close the screen.
8. - Click on Save under the 'Add New Version' button, then click 'Exit' to leave this screen.
9. - Go to Reporting > Report Tool and run a financial report that includes the notes to accounts. You should find that the notes to accounts includes any changes you have made.
Regards,
MySF
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Master Member
Group: Forum Members
Last Login: Yesterday @ 11:47:51 PM
Posts: 111,
Visits: 1,918
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Hi,
This approach is the method I chose when I first generated my 06-07 reports - and it certainly works.
However, the point of the reports in general is that they do not have to be manually populated with the required info from a particular year - they pull the info from the database - presumably by the use of fields within the reports - that is why, for example, the profit and loss statement says "for the year 01/07/2006 to 30/06/2007" as appropriate for the particular year.
The problem with the notes is that the date "30th of June 2003" was obviously put in as text rather than the year end field (and so requires updating manually) - surely the appropriate date for this note will always be the end of the appropriate tax year and so the appropriate field should be used in the report which would then generate correctly for any year.
I realise that if 30 June falls on Saturday or Sunday the valuation price used will actually be the Friday closing price - but if you accept that the "relevant closing price quotation" remains as the Friday closing price until the market opens on Monday then the note will still be correct.
Is there any reason why this note cannot be formatted to update automatically as for all the other year-specific info?
Neil H.
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MySF Administrator
Group: Administrators
Last Login: 4/11/2010 3:24:01 PM
Posts: 464,
Visits: 633
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Hi,
We will change this so that it updates the text automatically to display the relevant date.
We had received a large volume of calls asking for help on this matter. The above instructions were posted in response because the required change has not been implemented yet, and the steps for changing the text manually were not intuitive.
Regards,
MySF
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